Methodology
How OpenTexas sources, transcribes, enriches, and indexes public meeting records.
What we hold for Wylie
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 122
- Bodies covered
- 38
- Earliest record
- January 6, 2026
- Latest meeting
- October 13, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
31 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: October 19, 2026.
Known source problems
- July 21, 2026 · Planning and Zoning Commission Regular Meeting — YouTube: Quota exceeded for token "texas-record@default" — channel @thetexasrecord hit its daily upload limit; all its tokens cooled down until next reset
- May 19, 2026 · Planning And Zoning — No content available for enrichment (empty transcript + no agenda/minutes)
- May 13, 2026 · Economic Development Corporation Board Special Called Meeting — No recording found within the 7-day media watch
- April 30, 2026 · Notice of Event - Committee for Business Retention and Expansion Meeting — No recording found within the 7-day media watch
- April 30, 2026 · Notice of Event - Budget, Finance, and Audit Committee Meeting — No recording found within the 7-day media watch
- April 29, 2026 · Notice of Event - Committee for New Business Attraction & Recruitment Meeting — No recording found within the 7-day media watch
Bodies covered (38)
Animal Shelter Advisory Board Regular Meeting · Board and Commission Interview Panel · Citizens Bond Advisory Committee · City Council Regular Meeting · City Council Retreat · City Council Special Called Meeting with Economic Development Corporation · City Council and Wylie Economic Development Board Notice of Event and Tours · Economic Development Corporation Board Regular Meeting · Economic Development Corporation Board Special Called Meeting · Economic Development Corporation Special Called Meeting with City Council · Historic Review Commission Regular Meeting · Library Advisory Board Regular Meeting · Notice of Event - Boards and Commission Orientation · Notice of Event - Budget Committee Meeting · Notice of Event - Budget, Finance, and Audit Committee Meeting · Notice of Event - Committee for Business Retention and Expansion Meeting · Notice of Event - Committee for New Business Attraction & Recruitment Meeting · Notice of Event - Groundbreaking Ceremony · Notice of Event - Incoming/Outgoing Board Member Reception · Notice of Event - Manufacturing Day Kick Off Event and Tours · Notice of Event - Retirement Reception · Notice of Event - Road Opening Ceremony - John Yeager Way · Notice of Event - Strategic Planning Committee Meeting · Notice of Public Event - Citizens Bond Advisory Committee · Notice of Public Event - Citizens Bond Advisory Committee Meeting · Notice of Public Event - Manufacturer Appreciation Reception · Notice of Public Event - National Night Out · Notice of Public Event - Small Business Appreciation Reception · Notice of Public Under The Stars Event · Parks and Recreation 4B Board Regular Meeting · Parks and Recreation 4B Board Special Meeting · Parks and Recreation Board Annual Tour · Parks and Recreation Board Regular Meeting · Planning And Zoning · Planning and Zoning Commission Regular Meeting · Public Arts Advisory Board Regular Meeting · Special Called Zoning Board of Adjustments Regular Meeting · Zoning Board of Adjustments Regular Meeting
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.